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SAP Ariba
The City of Tacoma uses SAP Ariba for its procurement processes. SAP Ariba is an eCommerce website that facilitates procurement. It allows us to securely collect our vendors' information and streamlines buyers' and sellers' ability to connect and find each other. It enables electronic sharing of procurement related documents like bids, contracts, purchase orders and/or invoices. For more information, view our Frequently Asked Questions.
Register in SAP Ariba and complete the City of Tacoma profile questionnaire. Once your registration is received, it will be reviewed by the City of Tacoma Finance Department, Procurement & Payables Division and you will be notified of your approval status. When all the needed information has been provided, your organization will become approved as a supplier.
Supplier Registration Process
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Process
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Description
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Documentation
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Step 1: Registration
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First time setup of your Ariba account with the City of
Tacoma.
OR
Organizations with existing Ariba accounts LOGIN
to existing profile and then complete City of Tacoma Supplier Questionnaire
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Link to Ariba
registration
Blank W-9 Form**
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Step 2: Remittance Questionnaire
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Once step one of the registration process has been approved
by the City, you will receive an email from the Ariba Administrator that
the remittance questionnaire is available for you to complete.
Here we collect your payment information using Ariba as
a secure portal.
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Guide
Blank Payment Authorization Form**
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Step 3: Trading relationship request
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The trading relationship request will be sent once
steps one and two of the registration are complete. An email from SAP
Ariba will be sent on behalf of the City.
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**For the security of our vendors please do not submit W-9 or Payment Authorization form via email, we will have you upload these into your secure Ariba supplier profile.
Invoicing in Ariba
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What are you invoicing against?
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Description
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Documentation
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A Contract
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Contracts setup as no-release allow you to invoice directly against the contract.
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Video
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A Purchase Order
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Invoices are submitted directly against a purchase order.
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Video
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A Blanket Purchase Order (BPO)
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Invoicing against a blanket purchase order.
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Video
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Ariba Network Help
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Process
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Description
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Documentation
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Account Administrator Reassignment
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If access to the account administrator's email is available see guide.
OR
If the account administrator is no longer with your company and there is no access to the email address on file, contact SAP Support.
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Guide
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Create Invoicing User
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Create a new user in Ariba and give them permission to invoice on the Network.
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Guide
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Access Composing Invoices
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This guide will show you how to access composing invoices.
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Guide
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