Each process varies. The following represents a general overview of the steps in a typical process. 

Step 1- Funding Notification Is Released

• A Notice of Funding Availability is released, advertised and available on the City's website. Electronic applications are typically open for at least 30 days. 
• Application support from the City includes: 
  Application Workshops 
  Technical Assistance 
  Frequently Asked Questions (FAQs)

Step 2- Applications Are Evaluated

• Staff screen applications to verify applicant eligibility for funding.
• Eligible applicants are invited to present their program and answer questions during an 8-10 minute oral presentation to a review panel who rates the applications.

Step 3- Funding Recommendations Are Determined

• The review panel, often the Human Services Commission, discusses compiled application scores, votes on funding allocations for each application, and makes funding recommendations.

Step 4- Funding Recommendations Are Approved 

• Depending on the amount of approved funding and nature of the program, City staff or City Council will finalize and approve funding recommendations. 

Step 5- Funds Are Awarded and Contracts Developed 

• Applicants will be notified of the funding recommendation for their program before awards are approved.
• Applicants recommended for funding will begin working with City staff to develop a contract for services.

Step 6- Service Begins

• Contracts may not be executed until funding recommendations are fully approved.
• Contracts must be fully executed before start of service. 

All programs receiving City funding are required to:

• Submit monthly invoices
• Submit monthly and/or quarterly reports (client demographics, service-related outputs and outcomes)
• Participate in on-site monitoring to evaluate program operations and compliance (at least once during the contract period)